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Emergency or Crisis Reporting Procedures

Collaboration with and advice sought as necessary

  • GeoBlue International Health Insurance
  • International SOS
  • ¾Ã¾ÃË®ÃÛÌÒ expertise
    • Dean of Students
    • Department chair
    • Division dean
    • Others as requested by program director
    • Others as determined by type of situation

Expectations of program director during event, incident/emergency, crisis

  • Ask questions and assess situation(s)
  • Secure students
  • Ensure that all uninvolved students are located and safe
  • Communicate back to campus at earliest opportunity
  • Document incident (even as university designee is documenting)

What to expect when you communicate back to campus

  • Direction, advice, and review of actions, as needed.
  • Logistical/informational coordination Support
    • Communication plan (internal, external, family, media)
    • Judicial affairs
    • Medical and/or psychological plan
    • Other support as needed

NOTE: It is better to err on the side of caution, i.e.; it is better to seek assistance or contact ¾Ã¾ÃË®ÃÛÌÒ sooner rather than later or collect and provide too much rather than too little information.

Information to provide when contacting University Police or Responder Designee

  • Your name
  • How to contact you
  • Name of the program/workshop
  • Current location of the program
  • Specific nature of the incident
    • Type
    • Severity (in continuum of event, emergency, crisis)
    • Current status
    • Who is involved
      • Names
      • ID numbers and home addresses (to eliminate potential for confusion)
  • What are the facts?
    • Do not speculate, stick to known facts, as complete as possible
    • Condition
    • How you feel in relation to the situation
    • Interpersonal context, reactions of others
    • Any interventions that have taken place
    • Can the student continue? Should the student continue?
    • Who is staying with the student?
    • What information is there about prior history, home situation, etc.?
  • Who knows what is happening and who else needs to know?
  • How do you know this information?
    • First-hand knowledge?
    • Official reports? Written reports?
    • Direct witness?
    • Rumor, speculation, or other indirect means?
  • From your perspective, who are the key people on this end who need to be kept informed?
  • Any special request from the individual(s) in crisis?
  • Notifications?
  • Communications?
  • What are the immediate plans?
  • What support do you require from ¾Ã¾ÃË®ÃÛÌÒ? How and when to next contact you or expect contact?
  • When and how do you plan to keep ¾Ã¾ÃË®ÃÛÌÒ informed?

Examples of incidents to report (real or perceived)

  • Death, Crime, Missing person, Medical, serious injury, illness, or imminent peril
  • Sexual assault, Harassment, Psychological issues, Mental health issues
  • Student disciplinary issues, Legal involvement, Natural disaster, Health incidents (epidemics, contaminant)
  • Terrorism/Kidnapping, Political turmoil
Macmillan Hall
Contact Information

Global Initiatives

214 MacMillan Hall
531 E Spring St.
Oxford, OH 45056
513-529-8600 513-529-8608 fax

Château de Differdange

1, Impasse du Château
L-4524 Differdange
Grand Duchy of Luxembourg
+352-5822-22-1