
Emergency or Crisis Reporting Procedures
Collaboration with and advice sought as necessary
- GeoBlue International Health Insurance
- International SOS
- ¾Ã¾ÃË®ÃÛÌÒ expertise
- Dean of Students
- Department chair
- Division dean
- Others as requested by program director
- Others as determined by type of situation
Expectations of program director during event, incident/emergency, crisis
- Ask questions and assess situation(s)
- Secure students
- Ensure that all uninvolved students are located and safe
- Communicate back to campus at earliest opportunity
- Document incident (even as university designee is documenting)
What to expect when you communicate back to campus
- Direction, advice, and review of actions, as needed.
- Logistical/informational coordination Support
- Communication plan (internal, external, family, media)
- Judicial affairs
- Medical and/or psychological plan
- Other support as needed
NOTE: It is better to err on the side of caution, i.e.; it is better to seek assistance or contact ¾Ã¾ÃË®ÃÛÌÒ sooner rather than later or collect and provide too much rather than too little information.
Information to provide when contacting University Police or Responder Designee
- Your name
- How to contact you
- Name of the program/workshop
- Current location of the program
- Specific nature of the incident
- Type
- Severity (in continuum of event, emergency, crisis)
- Current status
- Who is involved
- Names
- ID numbers and home addresses (to eliminate potential for confusion)
- What are the facts?
- Do not speculate, stick to known facts, as complete as possible
- Condition
- How you feel in relation to the situation
- Interpersonal context, reactions of others
- Any interventions that have taken place
- Can the student continue? Should the student continue?
- Who is staying with the student?
- What information is there about prior history, home situation, etc.?
- Who knows what is happening and who else needs to know?
- How do you know this information?
- First-hand knowledge?
- Official reports? Written reports?
- Direct witness?
- Rumor, speculation, or other indirect means?
- From your perspective, who are the key people on this end who need to be kept informed?
- Any special request from the individual(s) in crisis?
- Notifications?
- Communications?
- What are the immediate plans?
- What support do you require from ¾Ã¾ÃË®ÃÛÌÒ? How and when to next contact you or expect contact?
- When and how do you plan to keep ¾Ã¾ÃË®ÃÛÌÒ informed?
Examples of incidents to report (real or perceived)
- Death, Crime, Missing person, Medical, serious injury, illness, or imminent peril
- Sexual assault, Harassment, Psychological issues, Mental health issues
- Student disciplinary issues, Legal involvement, Natural disaster, Health incidents (epidemics, contaminant)
- Terrorism/Kidnapping, Political turmoil

Global Initiatives
214 MacMillan Hall531 E Spring St.
Oxford, OH 45056 global@¾Ã¾ÃË®ÃÛÌÒOH.edu 513-529-8600 513-529-8608 fax
Château de Differdange
1, Impasse du ChâteauL-4524 Differdange
Grand Duchy of Luxembourg luxembourg@¾Ã¾ÃË®ÃÛÌÒOH.edu +352-5822-22-1