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Promotion and Tenure Application Timeline

Effective 2024–2025

Note: All Candidates should carefully review Policy Library - Tenure and Promotion to ensure that they are complying with university policy.

Timeline
Date Action
March 15* Candidate informs chair and dean about intention to apply for promotion and tenure. NOTE: Members of the instructional staff holding an appointment with a tenure - eligible rank ordinarily serve a probationary period of six years at ¾Ã¾ÃË®ÃÛÌÒ. Review  (years waived and/or Extensions granted) if requesting changes to probationary period. 
April 15 Candidate submits recommendations for external reviewers.
May 1 In consultation with the dean, the chair selects external reviewers.
June 1 Candidate submits materials for external reviewers to chair.
June 15 Chair sends candidate’s materials to external reviewers with deadline.
Aug. 15 - Sept. 1 Deadline for receipt of external review letters.
Aug. 15 Candidate submits complete dossier to chair and department P&T committee.
Sept. 21 Departmental promotion and tenure committee review letter is sent to chair.
Oct. 1 (for CAS, CLAAS)
Oct. 7 (for other divisions)		 Chair’s letter is submitted to academic dean.
October 1 - 21 Divisional committee reviews candidate’s materials.
Oct. 10 - Nov. 1 Dean meets with divisional committee. If the dean’s intended recommendation is at variance with department’s recommendation, the dean discusses decision with department. Dean also notifies candidates in writing of dean’s decision.
Within 10 working days of being informed but no later than Nov. 15 Deadline to request reconsideration of negative promotion and tenure actions and submission of new evidence.
On or before Nov. 30 Dean/divisional committee reconsiders & renders decision on negative promotion and tenure actions.
Dec. 1 Promotion and tenure materials are sent to the Office of the Provost.
Jan. 6 University Promotion and Tenure recommendations are sent to Provost. Provost informs candidates (within ten working days).
Jan. 24 Provost sends positive recommendations to President.
Within ten working days of being informed of negative recommendation Candidates receiving negative recommendations may request reconsideration and submit new evidence so long as the additional material was dated November 15 or earlier.
March Trustees Meeting President reports positive recommendations to the Board of Trustees.

If the deadline date falls on a Saturday or Sunday, the deadline date will occur on the following Monday.

Contact Us

Office of the Provost
209 Roudebush Hall
501 E. High St., Oxford, OH 45056
513-529-6721
Academic Personnel Center for Teaching Excellence ¾Ã¾ÃË®ÃÛÌÒ Online MUASAA Office of Liberal Education Office of Institutional Research University Senate